πŸš› Dynamic DepotManagement System

πŸ”§ Servicing & MOT (next 3 months)

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πŸͺͺ Licence & CPC (next 30 days)

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πŸ“Š 47 Berth Job Stats (last 3 months)

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ℹ️ Megatrailers load on trailers below 1071 and reels under 2.8 M

Add Trailer

πŸ”΄ Live Loads

Straight to history when loaded

πŸ“¦ Loads Awaiting Trailers

Click a load to allocate a trailer

Trailers In

πŸ“‹ Shunt Sheet

Trailer History

Date/Time Trailer Action Planned Load Driver In Driver Out/Loaded Comments

UK Rate Calculator

Current formula: Β£180 base + Β£2 per mile + Β£50 per additional drop

πŸ“¦ Quick Collection Points

Click to fill "From" field (Single Drop) or "Start" field (Multi-Stop)

πŸ“ Quick Destinations

Click to fill "To" field (Single Drop) or "End" field (Multi-Stop)

πŸ’° Rate Calculator

πŸ“ Single Drop

Point-to-point delivery

Press Enter to calculate

πŸ“πŸ“πŸ“ Multi-Stop

Up to 6 locations with breakdown

Press Enter in End field to calculate

πŸ’‘ Tip: Press Enter after filling locations to calculate routes. Results auto-fill distance and update rate.

πŸ“‹ Saved Rates / Frequent Runs

βž• Add New

Max 15 rates

Click a card to remove

Update Pricing Formula

βš™οΈ Card return reminder settings

Remind me to ask for a diesel card back if the driver holding it isn't scheduled to work within:

Drivers excluded from these reminders (e.g. they don't work directly from this depot):

Add Fuel Card to Master List

All Fuel Cards

Click a card to issue or return it

Card Issue History

Card Number Issued To Issue Date Return Date Comments
Operations

πŸ“‹ Daily Report

Report date
β›½ Diesel Stock
πŸ“Š Avg. Daily Usage (per Working Day)
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πŸ“¦ Current Space Available
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🚚 Mon-Fri Days Until 36,000L Space
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⚠️ Mon-Fri Days Until Empty
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πŸš› Units & Drivers
πŸ“ Additional Notes

πŸ“Š Report History (Last 30 Days)

πŸ’‘ Click any row to edit that day's report

Date β›½ Diesel πŸ‘₯ Agency πŸ–οΈ Holiday πŸ€’ Sick πŸ₯ Long Term πŸš› Units Stood πŸ”§ Units VOR πŸ“ Notes Actions

Filter by county

Click counties on the map to show the contacts that serve them. Click again to deselect. Drag to move, use + / − to zoom.

Selected
None β€” showing all areas
Not on the map

Fleet Operations

Week of [Date]

πŸš› Registration Monday Tuesday Wednesday Thursday Friday Saturday Sunday
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πŸ“‹ Timesheet Submissions

No drivers scheduled this week.

πŸ‘₯ Manage Drivers

πŸ“… Drivers Used (Schedule History)

DriverEmployerVehicleDateNotes
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πŸš› Manage Units

πŸ”§ Service & MOT History

VehicleTypeWas dueRecordedNotes
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πŸ“‹ Defect Reports

Report #DateDriverVehicle/Trailer DefectSeverityStatusRectified byDate rectifiedActions
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πŸͺͺ Licence Checks (C+E)

Tracks driving licence and Driver CPC card expiry for core C+E drivers. A reminder pops up one week before anything expires.

DriverLicence expiryCPC expiryTacho card expiry Last checkedChecked byLicence statusCPC statusTacho statusNotesActions
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⚠️ Accidents & Incidents

Date Driver Type Blameworthy Summary Actions
No incidents recorded

🚫 Driver Infringements β€” Hours & WTD

DateDriverCategoryDetailsAction takenRecorded byActions
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πŸ“Š Driver Audits

DateDriverVehicleAudit PointsStatusCommentsAudited byActions
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πŸ“… Weekly Job Planner

Jobs Today: 0

Available Drivers

Monday Jobs

Tuesday Jobs

Wednesday Jobs

Thursday Jobs

Friday Jobs

Saturday Jobs

Sunday Jobs

πŸ”” Advance reminder settings
Pop up a reminder when someone is booked off:
0
Total Staff
0
Currently Off
0
Upcoming (7 Days)
0
Conflicts
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Holiday Year
January 2026
Mon
Tue
Wed
Thu
Fri
Sat
Sun
Driver Holiday
Office Holiday
Sick Day
Bank Holiday Date
Conflict (2+ off)
πŸ›οΈ Bank Holiday Management Click to expand
⚠️ Bank holidays are added as regular holidays and count towards annual leave entitlement.

πŸ–οΈ Book Time Off

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πŸ‘€ My Account

Logged in as:

Name:

Role:

β–Ά πŸš› 47 Berth Settings

Loads with a delivery date further out than this are tucked into a "later loads" dropdown to save space. Undated loads always show.

days

Regularly used destinations. These appear as one-tap buttons when adding a load.

β–Ά πŸ“‹ Audit Points

The checklist items that appear when recording a driver audit. Add or remove items to match your inspection process.

β–Ά 🚫 Infringement Categories
🚩 Repeat infringement alert
Look back days and flag a driver when they have or more of the same category.

EU drivers' hours (Reg 561/2006) and Working Time Directive categories used when recording infringements.

β–Ά βœ‰οΈ Contact Email Template

The message used by the πŸ“§ Email button on the Contacts page. Use {name} for the contact's name (falls back to company name) and {company} for the company name.

β–Ά 🏒 Driver Agencies

Agencies you use for drivers in Fleet Operations, and the shade each one appears in on the weekly schedule. "Core" (your own drivers), VOR and Potto Use are built in.

πŸ”‘ Change My Password

Minimum 8 characters

Trailer Movement History

Date Trailer Action Driver Notes